Keeping your data secure with G Suite

Posted: 30 Jan 2019

Keep your company’s data secure

Unfortunately, it is almost impossible to prevent your employees’ devices being lost or getting stolen from time to time. These things happen. However, it does not have to be such a worry when things like this do happen.

G Suite keeps your company’s data secure with mobile device management (MDM) policies. With basic management, you can ensure that mobile devices require screen locks and/or strong passwords on your employees’ devices, keeping your corporate data secure. In addition, G Suite allows you to erase confidential business data with device wipe, or selected account wipe for Android or iOS. This feature also allows you to wipe corporate information from devices if they have been lost or stolen. You can see the list of devices that are accessing corporate data in the Google Admin console.

Google Mobile Management means that you can manage, secure and monitor all mobile devices that are in your organisation. It is possible to manage a range of devices, including phones, tablets, and even smartwatches. People are still able to use their own personal devices for work (BYOD) as you will be able to wipe their corporate accounts on their devices, should the worst happen.

So, how does G Suite protect my data?

When you decide that you would like to store your data with G Suite, it is then protected in a number of different ways. This includes advanced phishing detection with the aid of machine learning, authentication with security key enforcement and also prevention of data leakage.

Due to G Suite being a 100% cloud-based system it means you can be protected from attacks such as Ransomware, viruses, and malware. There is no need to install a separate system for spam processing because Gmail uses Machine Learning to automatically filter any spam and to scan all emails for suspicious and dangerous content.  The G Suite administrator can also control all attachments sent and received by your organisation so that nobody opens or sends anything that they shouldn’t.

2 Step Verification keeps your data secure  

Using 2-Step Verification (2SV) provides users with a better option to secure their accounts. As well as 2SV over an encrypted connection, users can also block unauthorized access to their accounts with Google Prompt that delivers real-time prompts, telling the user when they have logged into a device.

This update comes through as a pop-up notification on the Google app. This allows users to answer “yes” or “no” when asked, “are you logging in?”

Automatic rules

There are now new device rules for Mobile Management, which allows G Suite admins to define custom rules that create triggers for certain actions or events. For example, if somethingoccurs on one of your company’s devices that’s been specified in a custom rule, the corresponding action that’s been set will automatically be carried out. Some of these rules include;

  • Approve select mobile devices when the device is enrolled.
  • Block access to corporate data if a specific app is installed.
  • Block access to account/wipe the device if the user has more than 5 failed screen unlock attempts.
  • Block access to/wipe the account if there is suspicious activity found on the device.

3rd party app control

Google can also protect your data against phishing attacks. Google provides 3rd party control with OAuth apps whitelisting. This gives your company extra control over 3rd party applications that have access to your data. It is now possible for admins to specifically select which apps can have access to which users G Suite data. This keeps your data safe as it is ensuring that your users don’t accidentally grant access to apps that may be malicious.

How can Netpremacy help?

Our support team are highly skilled and have the knowledge needed to answer any questions you may have about your companies security, and how you can further improve it. If you have any questions regarding security, please feel free to contact us here.

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