For those in the industry, talking about cloud technologies may seem like second nature, however, it’s easy to forget that some people don’t know what the cloud is, what it means when their data is stored in the cloud, or how to use it for their benefit.
So what is the cloud and why should I put my trust in it?
How can it be safe when the files all exist online?
Will people be able to hack my data?
These common questions make sense to consider. However with millions now migrating to the cloud, what doesn’t seem to make sense in this modern day is the trust that many people give to one computer/server/piece of hardware to look after a whole host of sensitive information. If this piece of equipment breaks or something happens to it, that could mean all your data is gone. When we refer to ‘data’ this could be work documents, precious family photographs or sensitive personal information.
The cloud ensures that your information is backed up, available on any device and can be retrievable, no matter the circumstance.
Of course, there are horror stories of individuals accounts getting hacked, but it is important to remember that there are always risks with anything. In general, Google Cloud carries far less risk of breaches than relying on one machine to look after all of your confidential information. Left your laptop on the train? No worries, just grab a spare device at your office and access the documents you were working on seamlessly without losing your work.
With this in mind, here’s the first steps to migrating onto the cloud for the first time:
- Understand your data – This is a great time to streamline what you own: What are you currently storing? Is it filed correctly? Do you need everything that you are currently storing? Are you able to dispose of old data securely?
- Ensure you know how to dispose of unwanted data securely, you can do this by ensuring all devices and hard drives are wiped in the appropriate way with no trace of your unwanted data left behind.
- Create a strategy of how you want your data to look, or be laid out when it moves over to the cloud.
- Map out a timeline process to manage expectations of the time needed for the project.
- Determine the correct roles and tasks for the relevant people to the project.
- Set up a new structure – map out the file structure and who will need to have access to each level of the structure. Organise and establish the correct permission structure for your data.
- Move your streamlined data over onto the cloud and remove any legacy functionality and the costs associated with that. This means that moving to the cloud will eliminate the need for on premise servers and the cost of running or fixing them.
In this day and age, we have so many laws, rules, and regulations that are put in place to protect our data and our privacy. At Netpremacy we cater for all levels of knowledge, from first time G Suite user to Google Cloud guru.
We understand that the thought of moving over to the Cloud and G Suite can be daunting and resource heavy. However, having the correct teams to guide you on how G Suite and Google works will ultimately make your life a lot easier, more productive and let you sleep at night knowing that your company data and intellectual property is secure.
Get in touch with our team on firstname.lastname@example.org to start your business’s journey to the Cloud
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