How the Accessibility features of G Suite helped to benefit Parkinson’s UK
27 August 2019
How the Accessibility features of G Suite helped to benefit Parkinson’s UK
About the company:
Parkinson’s UK is a Parkinson’s research and support charity in the UK. The charity’s aims are to improve the quality of life for people affected by Parkinson’s and find a cure for the condition. It funds research aimed at finding better treatments and improving the understanding of Parkinson’s and its causes.
The charity offers support and information to people affected by Parkinson’s, this includes families, friends, and carers.
Parkinson’s UK also employs people who are diagnosed with Parkinson’s, as well as others who have learning and physical difficulties which may make day-to-day work more challenging.
Parkinson’s UK had 500 members of staff across the UK in 3 different office locations plus home and remote workers. The teams were divided, with approximately 40% being office-based and on-premise, and the other 60% being remote workers working from home.
This year, Parkinson’s UK decided to deploy G Suite with the help of Netpremacy.
Their mission was to better equip their workforce with collaborative tools to improve efficiency and enhance communication between colleagues, including between office and remote workers. A key reason for implementing G Suite was the accessibility features that G Suite provided, making it easier for some of the team at Parkinson’s UK to work effectively.
Some of the tools that the team benefited from were; Voice typing within Google Docs and Slides, Select to Speak, Chromevox and enabling High Contrast mode to help prevent eye strain, headaches, and migraines due to glare.
G Suite can be personalised to suit the needs of the individual, especially Gmail. This became especially useful when introducing people with Parkinson’s to the applications. People experiencing involuntary movements in the hands may accidentally click when using a mouse. To minimise issues caused by this we were able to turn off hover actions, helping to reduce the risk of accidentally deleting or actioning emails.
Working with Netpremacy has ensured that effective Change Management and Training was delivered to Parkinson’s UK to enable successful adoption of G Suite, in particular, in-depth and advanced training on the accessibility features.
Netpremacy’s Trainers spent time on-site providing classroom-based training sessions, remote sessions for those harder to reach, and individual support before, during and after the deployment of G Suite.
Through this continuous support, Netpremacy’s Trainers were able to help individuals who have Parkinson’s, learning difficulties, visual and hearing difficulties to discover more about the accessibility features available through G Suite, Google Chrome and Chrome devices.
Netpremacy’s dedicated training team helped us get up to speed on how to use G suite but also ensured we made the most of all the excellent accessibility options that G Suite has. This has enabled our teams to continue to work effectively whilst providing for specific learning or physical needs.
– Shaun Le Geyt, Parkinson’s UK
These features have seen people who may usually struggle with working on computers grow in confidence; as well as work better with their teams to save time and help others who are affected with similar conditions too.
Implementing G Suite meant that the teams at Parkinson’s UK were able to work in a more collaborative environment, no matter their visual, hearing or physical difficulties which brought accessibility to the workplace.
Click here to find out more about the accessibility features that have helped people at Parkinson’s UK.
65% of companies in the UK said they were looking to scale-up in the next 12 months with most citing that funding is was leading force hindering their growth. Businesses must ensure that they are ready for funding and have their growth plan prepared for their business to swell with an influx of investment.
Having worked with many successful scale up companies through digital transformation and change management strategies, our team at Netpremacy have devised the top three success factors for businesses preparing to grow exponentially.
Long Term Vision
For any small business, it’s imperative that the founder(s) have a vision for where they envisage the company growing to in five, ten, even fifty years. This enables them to be able to plan and structure the scale-up strategy realistically considering resources, processes, internationalisation and most importantly, testing their proof of concept at each level of scaling up.
Digitisation of Process
Often when small businesses grow into medium businesses and hire teams, they undergo huge changes from operating nibley or ‘on the fly’ to having to put in place robust processes that are easily adopted by the ever-growing team. The most reliable and scalable method of implementing these processes is by using a cloud based platform such as Google Cloud Platform which allows organisations to centralise the management of their teams and protect their IP and Data in a secure cloud operated system.
Internal Capacity and Capability
As businesses grow, it’s inevitable that the skills required to run a medium sized business will change, diversify and become more complex. Businesses must ensure that they invest in specialists who have the capability to keep up with market transformations and deliver to their evolving customer base. It’s worth considering that this mix of skills may require remote or international workers, therefore the systems in place must be able to enable these skilled workers to collaborate, effectively in a flexible, cloud-based environment.
This preparation phase in a business’s growth cycle is integral to them receiving the funding to enable them to scale. We believe that learning from other small and medium businesses experiences is the best way to take on these challenges for your own business. With this in mind, Netpremacy and Google are partnering to hold an event at Google HQ in London on 10th October, to provide focused advice from Google experts on how you can unlock more from GSuite and Google Cloud Platform. We have our own clients, ‘Your Golf Travel’ and OVO Energy joining us to discuss how they have implemented an efficient, collaborative and fit for scale working environment using Google Cloud.
For those in the industry, talking about cloud technologies may seem like second nature, however, it’s easy to forget that some people don’t know what the cloud is, what it means when their data is stored in the cloud, or how to use it for their benefit.
So what is the cloud and why should I put my trust in it?
How can it be safe when the files all exist online?
Will people be able to hack my data?
These common questions make sense to consider. However with millions now migrating to the cloud, what doesn’t seem to make sense in this modern day is the trust that many people give to one computer/server/piece of hardware to look after a whole host of sensitive information. If this piece of equipment breaks or something happens to it, that could mean all your data is gone. When we refer to ‘data’ this could be work documents, precious family photographs or sensitive personal information.
The cloud ensures that your information is backed up, available on any device and can be retrievable, no matter the circumstance.
Of course, there are horror stories of individuals accounts getting hacked, but it is important to remember that there are always risks with anything. In general, Google Cloud carries far less risk of breaches than relying on one machine to look after all of your confidential information. Left your laptop on the train? No worries, just grab a spare device at your office and access the documents you were working on seamlessly without losing your work.
With this in mind, here’s the first steps to migrating onto the cloud for the first time:
Understand your data – This is a great time to streamline what you own: What are you currently storing? Is it filed correctly? Do you need everything that you are currently storing? Are you able to dispose of old data securely?
Ensure you know how to dispose of unwanted data securely, you can do this by ensuring all devices and hard drives are wiped in the appropriate way with no trace of your unwanted data left behind.
Create a strategy of how you want your data to look, or be laid out when it moves over to the cloud.
Map out a timeline process to manage expectations of the time needed for the project.
Determine the correct roles and tasks for the relevant people to the project.
Set up a new structure – map out the file structure and who will need to have access to each level of the structure. Organise and establish the correct permission structure for your data.
Move your streamlined data over onto the cloud and remove any legacy functionality and the costs associated with that. This means that moving to the cloud will eliminate the need for on premise servers and the cost of running or fixing them.
In this day and age, we have so many laws, rules, and regulations that are put in place to protect our data and our privacy. At Netpremacy we cater for all levels of knowledge, from first time G Suite user to Google Cloud guru.
We understand that the thought of moving over to the Cloud and G Suite can be daunting and resource heavy. However, having the correct teams to guide you on how G Suite and Google works will ultimately make your life a lot easier, more productive and let you sleep at night knowing that your company data and intellectual property is secure.
Get in touch with our team on firstname.lastname@example.org to start your business’s journey to the Cloud
At Netpremacy, we’re always looking to provide insight and advice into best practice for the cloud solutions that we offer, this article (third in the series on G-Suite) highlights the benefits of G-Suite for remote workers and those on the move.
In this day and age, remote work is becoming more imperative for many businesses around the world. Mobile working on G Suite allows employees to work from any device whether they are in the office or on the go.
All G Suite tools are easily accessed from within your browser or mobile apps which means that remote working has never been easier.
Remote or traveling workers are now able to stay in the loop easier with video conferencing, with up to 100 participants, real-time collaboration in documents and delivering presentations remotely.
G Suite comes with the added bonus of not being tied down to one particular computer or laptop. Access to G Suite is available through mobiles apps, found on the App Store and Play Store.
Mobile working gives employees the desired flexibility, without having to worry about data loss or lack of data security. It can also increase your companies overall collaboration and productivity and empowers your staff, leading to better productivity and overall job satisfaction.
Remote working when offline
It’s never easy keeping on top of your workload when you’re worried about wifi!
G Suite has offline capabilities that mean you can keep on working even when you lose internet access.
In Gmail, there are native offline capabilities that make it possible to work without any interruption. When using Gmail in a Chrome browser you can search through up to 90 days of messages, compose new emails and organise your account without any internet connection. This makes mobile working accessible to everyone.
Google Drive offline means that you can continue to create and edit native documents without internet access. This means you never have to fall behind just because you are stuck without wifi!
Offline working can easily be turned on in the admin console.
Find out more about G Suite and all of its capabilities by visiting our G Suite page here.
Contact us for further information on how Netpremacy can help you to transform your business with G Suite.
G Suite is a Cloud-based productivity suite that helps to connect teams from all over the world on any device. It allows you to work smarter and facilitates collaboration, saving time and allowing your business to focus on what matters.
As a Google Cloud Premier Partner, we have many years of experience of deploying G Suite. Netpremacy ensures that we support you every step of the way, helping you and your employees get the most out of G Suite.
G Suite has greatly developed over the past decade to make collaboration more intelligent.
AI and machine learning are now being used to protect the world’s emails, and G Suite enables businesses to concentrate on collaboration to better connect their teams.
Collaborating in real time with your colleagues on a document not only saves time but also makes version control easy because it’s all in one place. This is great for preventing loss of data and unnecessary duplicates – which can be incredibly frustrating and hard to track. Documents are created, edited and saved automatically from any device, including mobiles. Multiple users can work on the same document simultaneously without worry, thanks to the comments, chat and edit auditing functionalities. With G Suite your organisation can move faster together, using intelligent, cloud-based applications to collaborate from anywhere, in real time.
So, how does collaboration work?
Collaborating on a document is simple and straightforward. Create a new Doc, Sheet, or Slide; click the Share button in the top right, and add your colleagues using their email handle.
They will then receive an email informing them that you have shared a document and will be able to click into the document straight from their inbox.
When sharing a document you have three different sharing permissions to choose from: Edit, Comment and View. Edit access allows collaborators to make changes to your document. Comment access allows collaborators to leave comments or suggestions on your document. View means that the person you have shared the document with is only able to preview the final edits (they cannot see suggestions, comments or the version history).
As soon as they enter the document, you will see their picture at the top right of the screen, this picture will be surrounded by a colour that matches the cursor of that collaborator in your document. Click on a collaborators picture to go to where they are working in your document.
Add comments into the document by highlighting a section of text you want to draw attention to and click the message icon bubble that appears on the right of the page. Tag a colleague in a comment by inserting ‘+’ followed by their email address (you will be prompted with a drop-down of your contacts). Alternatively, assigning a task means that an individual has an action to complete on your document. Colleagues can search for documents with tasks in their Google Drive search bar. When your colleague has completed a task or dealt with a comment, they can simply click ‘resolve’ or ‘✓’.
See who has made changes and when. This also allows you to revert your document to a previous version. Find version history under your ‘File’ menu. Here you can name the current version of your document or see the full version history. Selecting a previous version will prompt the ‘restore this version’ button to appear. This will restore your document to how it was in the version you selected.
Real-time collaboration and editing
This allows you to see your colleagues making changes and editing the document, right in front of you.
Why collaborate in a document?
Collaborative tools allow for your employees to be more productive and get more done in a working day. The collaboration functionality eliminates frustrations of duplicates, as there is just one version of the document you are working on at all times, saving confusion, error and data loss.
How can Netpremacy help?
Netpremacy’s dedicated and highly skilled Cloud consultants can guide you through your full G Suite journey. From technical assistance and advice during deployment to onsite training on G Suite, and ongoing support services after deployment. Our teams ensure that we are on hand from start to finish. We ensure that your transition is as smooth as possible, your teams are correctly trained on how to best utilise G Suite.