We have put together a solution to help businesses anticipate customer demand, by using Google technology to help gain meaningful insights from their data, leading to better business decisions. Download our One-Pager if you are interested in finding out more about this solution.
How ML & Smart Analytics are helping FinTechs understand their data
Date: 09/07/20 Time: 11:00-12:00
Join us, FinTech North, and Google to learn about the power of Machine Learning, and Big Query. Hear more on how FinTechs are driving their business forward thanks to Google Cloud. Understand how businesses are using data to gain a competitive advantage, and how Big Query is the tool that makes this possible.
How businesses can use the G Suite tool-stack to return to work
Date: 22/07/20 Time: 11:00-12:00
Sign up to our webinar to understand how businesses can use tools from G Suite to create a complex and intelligent booking system, to get your teams safely back up and running in an office environment.
Hear from Google and Netpremacy on what our plans are for getting back to the office, and how we are using tools from G Suite, App Script, and Data Studio to do so.
Manufacturing with G Suite during and post-pandemic
Date: 23/07/20 Time: 11:00-12:00
Sign up for our webinar to hear how manufacturers in the industry are increasing their agility and digitizing their way of working thanks to Google Cloud.
To sustain a business we must transform digitally and culturally. G Suite has been a go-to solution for many organisations within the manufacturing and distribution market, providing that competitive edge during times of uncertainty.
At Netpremacy,securityis number 1 on our list, especially with so many companies now working remotely. We wanted to share a high-level summary of some of the security features Google Chrome offers to ensure your employees and data are kept safe.
A Chromebook is an ultra-secure computer, with little setup required, making it a great choice for remote workforces. It runs on Chrome OS with embedded security, which uses Google-powered security features to make it well-protected against malware and external threats. There is no need for antivirus software or scans as it comes with built-in malware and virus protection. This multiple protection approach means that if one layer is bypassed, others are still in effect.
Chromebooks automatically manage updates so they are always running the latest and most secure version of the OS. Feature updates are available every 6 weeks, while security patches every 2-3 weeks. This eliminates the need for direct action from administrators and they take place in the background, without downtime or interruption, so the end-user can continue to work. There are also two versions of Chrome OS on every device, so one can be used while the other gets updated.
Chromebooks are protected every time it starts up. It does a self-check called “Verified Boot”. This confirms if the operating system is authentic and unmodified. In other words, it can detect if the system has been compromised or tampered with dangerous malware. It will repair itself without any effort, and with two versions of OS, it can proceed with boot-up even if one OS has been corrupted. The Chromebook will be restored back to an operating system that’s as good as new.
The primary use case of a Chromebook is for browser-based applications and for important data to be stored in the cloud. However, there will be files and data that need to be present on the machine, like downloads, cookies, and browser cache. These data are protected because they are encrypted using tamper-resistant hardware, called the Google Security Module. This user data encryption is enabled on every Chrome device by default, which cannot be switched off, making it very difficult for anyone to access these files.
Chrome Browser uses sandboxes to contain possible threats and uses site isolation to keep all Android, Linux, and OS processes separate from each other. If a user is directed to an infected web page or application, the sandbox security feature contains the possible threat, so it can’t affect any other tabs or apps on the computer.
Protection against threats
Safe Browsing Protection
The Safe Browsing service protects users from phishing attacks, dangerous malware, and unwanted software, which can be buried in and amongst websites. Google’s servers will scan billions of URLs and the content on each web page. If it detects harmful material it will add that URL to a list of unsafe websites, and that list will be stored locally on the users’ device. This means if the user goes on an unsafe website, Google will alert them with a warning.
With limited data held on a Chromebook, there is often little which can be held at ransom. Nevertheless, there are a number of Chrome security features which minimises the risk of a ransomware attack. Similar to phishing attacks, Machine Learning works on Gmail to identify emails that contain malware, and Chrome Browser warns the user before accessing hostile sites. The built-in protection on Chrome OS also helps to stop malware from spreading across your network. If an attack should get through, Verified Boot would restore the operating system.
The above security features are designed to work together, safeguarding end-users against harmful attacks and mitigating the impact if one does slip through. The recovery mode is the final step to quickly restore the operating system if something does go wrong. You can use this option to restore the Chromebook back to its original factory state. This will wipe everything from the machine, including downloads, local files and it will remove all user accounts.
Sign up for our webinar on 27/05 as we delve into how Google Chrome is keeping businesses running securely, and to learn more about Chrome security features.
Read Martin’s story through the years in tech that led him to his role at Netpremacy
Hello, if you are reading this it is either because cloud technology is an interest to you, or you have taken the plunge and are deploying SaaS, PaaS or IaaS technologies.
I wanted to write this as a thought provoker, but also to tell my own story in the hope that it helps others. How I went about taking a “Spark” otherwise known as a “problem” and turned it into a “Vision” and mission for technology.
Nice to meet you…
I am Director of Customer Success at Netpremacy and for the past 20 years I have worked in Enterprise IT across FinTech, Manufacturing, Retail and Consumer Products. In my last two roles I was the Director of Technology for JUST EAT and Metapack. This is where I developed my vision for Cloud.
I did not wake up one morning with this mission, it took time and the guidance of others, be that mentoring or coaching (even if those people did not realise they were coaching/mentoring me). I listen and watch very well so I have learned a lot through my experiences, I have been lucky enough to work with amazing CTOs and CIOs over the years that have given me freedom, trust and known how to get the best from me.
It is important to be in a role where you are trusted, often I think people focus too much on the hierarchy. Whilst a sponsor such as a CEO or CTO is key for budget approval and some direction, I would highly recommend working towards being that trusted person. It is so much easier to talk at a strategic and vision level if you have trust; and this is gained through good, constant delivery. Wherever you are in your career today if you are struggling to get traction, think about how you can deliver on lots of small wins, how can you build that momentum and trust so that when it comes to the more strategic vision/mission thinking it will be so much easier with trust in place.
Why did I want a Vision in the first place?
I wanted to demonstrate to myself that I could think way beyond what was in front of me and show that the decisions I was making were leading to a better future for the business and my teams. I see many IT Management or Leadership teams making great choices but often they are not linked through and it can be seen as a scattergun approach or constant firefighting. In this blog, I will talk about my own experiences and then how you might gain insight from it or adopt the approach.
First and foremost, be ok with not knowing fully why you do the things you do, often it is just the desire to do the right thing. You know something is not at its best, you know it could be better. Is this the thing you want to tackle because you believe you can make a good job, lead well, or leave your mark on a business that can be looked back at in many years to come and make you proud of what you did whilst you were there?
What is a spark?
So let’s break this down, what is a spark… for me, a spark is simply a problem. A failing system, poor usability, an undesirable solution with negative end-user feedback, high-cost low-value tools. Ultimately something that distracts from the focus of the business.
For me back in 2011 that initial spark (there were many but this hurt the most at the time) was a failing Exchange server. This hurt the most because email was at the time the number one method of communication within the business and that business was 24/7/365 so every issue was felt by everyone. My day was often spent recovering space from disks, restarting services, patching, the list of care goes on and on. Now I knew with money, time and effort this was ultimately solvable but would be a cycle, I could within months get stable but I would be repeating this every 2-3 years and given the hyper-growth of the company probably 12-18 months… there had to be a better way so there, you now I had my Spark!
Identify your spark; what issues are impacting your business the most or have the widest impact. Sometimes whilst the issue is not the greatest your business is facing it is the one that causes the most pain day today. It could even be the Achilles heel of the department/function that everyone knows will “never change” and devalues everything else. Find it, own it, understand it.
What does good look like?
How does it feel?
What has it changed?
How will you know?
What are you measuring?
What behaviours are you wanting to see?
What is the vision?
So now for the Vision, again this started small. I took this Spark to Netpremacy & Google G Suite event in London but funny enough not because I wanted them to solve my Spark but almost definitely. Remember this had been my career, I knew infrastructure, I could build and operate systems, I didn’t need someone else to do this for me, I even turned up to the event in my Microsoft Certified T-shirt. But I sat there and watched how even back in 2011 G Suite was so much bigger than email in the cloud, it was a full collaboration suite; the penny started to drop and vision started to form. This was not just about technology, this was about changing business behaviour and culture… today it is email back and forth, its attachments, its slow, without context and understanding, but what if tomorrow it could be instant through messaging, personal through Hangouts and collaborative through Drive.
The lesson here is being self-aware, know what you are good at. Be ok with knowing that you are good at something and understanding if it brings real value to the role/business you are in. Could your or the team’s time and effort be better used focused elsewhere, is this value creation or a distraction. Then seek help to fill those gaps, either by bringing them in-house because it does add real value or pushing it out to the Service/Technology provider who is the best in class for this identified gap.
I left that session still with my Spark but a great solution to it and now an understanding of what these types of SaaS-based solutions can do. I would ultimately get everything I wanted to solve my Spark but not only that, I would move the needle significantly forward to a better way of working with almost zero effort of maintaining what would become the commonly used 3 S’s (Stability, Security, Scalability).
I still at this point didn’t have the Vision but it had certainly begun to formulate, if I could do this with email why wouldn’t I do this with other systems.
I have often said this at presentations on the Cloud: your business was founded to create a widget, that widget could be a physical product or a service but it certainly was not founded to operate a bunch of services to keep the lights on for a set of tools that run the day-to-day. Every minute spent on these is a minute not spent on creating a better widget. Tech giants such as Google have their widget and they spend billions to make it the best in the industry, so why fight that, instead take advantage of it and spend your businesses time on the value of improving that widget you’re in business for.
I can’t stress this enough, it has become more and more clear to me as time goes on, be about what moves your business forward, not about bogging down in systems and services that are purely there to keep the lights on. An example of this is if you are a software engineering company building a mobile app, you wouldn’t install and operate the air conditioning in your office, would you? Now, could you do this? Yes, you could hire engineers and equipment, get the required qualifications, but why on earth would you when it adds no value to your business, which is developing this mobile app. So my question is why do this with payroll systems, email, storage, video conferencing, the list goes on and on. We want to consume these services to aid our business but we do not want to be spending any time or effort on operating them.
This is ultimately what led me to my Vision for technology, it is a statement of how I wanted what my teams and I do to impact both the business and its customers, be focused on core products and leveraging the best technology whilst working and listening to each other and so this vision was created…
“To create environments in which we and our customers can be successful, delivering value through secure lean automated operations whilst looking for opportunities for innovation. Continuously improving through open, honest feedback and collaboration.”
I did not want my legacy at these businesses to be the person that left (we all do leave at some point) with huge amounts of technical debt, or legacy systems that took away from value or poor ways of working. I wanted to put in people, processes and technologies that long after I had gone would be looked on positively, hence the creation of the mission.
Do give real time and effort to creating a Vision or Mission statement, it will probably live on with you, your team and business for some time so respect that and give it real energy.
Communicate it, and keep doing so. Put in at the beginning of slide decks let people know that this subject is related to and empowering that vision.
Keep checking back, is it delivering on the promise you set out, has it or is it achieving the outcomes desired.
Use it to guide your teams during hiring and developing
Don’t be afraid to change it, but be open about it. What has changed and is it the vision or just the approach, often the vision is still the right one just the way you might achieve it has changed.
So my Spark had led me to my Vision but only because I had remained open-minded about the solution, had given it the proper respect and thought to go beyond the problem in front of me and wider than the technology, what were going to be the behavioural and cultural impacts positive or negative.
There is much more to this story and many other lessons learnt along the way, and I will be sharing those in the future.
My name is Christos Amyrotos and during my time working as Training Coordinator for Netpremacy I have learned the value of providing successful training sessions. Educating users on what is possible with Google Cloud’s suite of products is so rewarding, it has been a brilliant experience due to being on a constant learning curve as Google Cloud is forever evolving. One of the roles that come with my position is floorwalking.
Floorwalking is a term we use, at Netpremacy, when visiting a customer site to offer at desk support and answer any questions end users may have on or around their Go-Live day. Floorwalking, to us, is essential to ensure that everyone experiences a smooth transition to G Suite and any questions are resolved as soon as possible.
Visiting a new customer site, especially for the first time, is always an energising and challenging experience; you are in their territory guiding them on how to use new technology in line with their internal best practice policies. Meaning that we have to dig a little deeper to solve very specific problems, as well as suggest new and better ways of working for individuals and teams. It’s incredibly rewarding to know that our customers have faith in us as trainers to answer their questions and help them learn a new way of working. We focus on gaining this trust by working with the project team to gain a deep understanding of company culture, inefficiencies that need addressing and what they are happy for us to recommend to those we come into contact with.
Recently I attended an event at a customer site where end-users had the opportunity to ask any G Suite related questions during their lunch break. Excited by the opportunity to help I jumped at the chance to attend!
We created a drop-in zone for users, at the customer site, with Netpremacy and Google banners and a selection of our lightweight yet powerful Pixelbooks so that people could get an insight into the Google tools we work with every day at Netpremacy, and how easy they are to use.
Our pop-up Netpremacy drop-in zone was visited by many G Suite users, with many interesting questions about the platform and with unique challenges for each of their workflows.
Personally, I love it when an end-user finds the courage to speak to us and asks questions. It’s all too common that users are too shy to approach us thinking they have a “stupid” question but we always remind them that there is no such thing, every user has their own unique requirements. Of course, some questions were easier to answer than others and we were happy to spend time consulting on exactly what they were looking to achieve, in order to give them the most appropriate solution to meet their needs.
One thing was certain; no one left our drop-in zone without receiving a bespoke solution to their question or enquiry; even if we had to do some more research and testing, we assured them we would get back to them with a clear solution.
That is just one reason why I find Netpremacy such a great place to work; we are encouraged to take the time to listen to those we come into contact with. Even if it means we have to do some more research, we always endeavour to find the answers to their questions and love rising to the challenge of providing a solution to even the most difficult of problems.
We aim to make sure that our customers know we listened to their requests, and that we are working on it. Everyone who visited our drop-in zone left with a smile, feeling armed with the skills to confidently use G Suite and I do hope they felt as if they had gained more knowledge in the process. I think we all learned a lot that day and for that, I call it a success!
Netpremacy provides a range of training and change management services adapted to suit your specific business needs. Find out more about some of the services we can provide here.
How the Accessibility features of G Suite helped to benefit Parkinson’s UK
About the company:
Parkinson’s UK is a Parkinson’s research and support charity in the UK. The charity’s aims are to improve the quality of life for people affected by Parkinson’s and find a cure for the condition. It funds research aimed at finding better treatments and improving the understanding of Parkinson’s and its causes.
The charity offers support and information to people affected by Parkinson’s, this includes families, friends, and carers.
Parkinson’s UK also employs people who are diagnosed with Parkinson’s, as well as others who have learning and physical difficulties which may make day-to-day work more challenging.
Parkinson’s UK had 500 members of staff across the UK in 3 different office locations plus home and remote workers. The teams were divided, with approximately 40% being office-based and on-premise, and the other 60% being remote workers working from home.
This year, Parkinson’s UK decided to deploy G Suite with the help of Netpremacy.
Their mission was to better equip their workforce with collaborative tools to improve efficiency and enhance communication between colleagues, including between office and remote workers. A key reason for implementing G Suite was the accessibility features that G Suite provided, making it easier for some of the team at Parkinson’s UK to work effectively.
Some of the tools that the team benefited from were; Voice typing within Google Docs and Slides, Select to Speak, Chromevox and enabling High Contrast mode to help prevent eye strain, headaches, and migraines due to glare.
G Suite can be personalised to suit the needs of the individual, especially Gmail. This became especially useful when introducing people with Parkinson’s to the applications. People experiencing involuntary movements in the hands may accidentally click when using a mouse. To minimise issues caused by this we were able to turn off hover actions, helping to reduce the risk of accidentally deleting or actioning emails.
Working with Netpremacy has ensured that effective Change Management and Training was delivered to Parkinson’s UK to enable successful adoption of G Suite, in particular, in-depth and advanced training on the accessibility features.
Netpremacy’s Trainers spent time on-site providing classroom-based training sessions, remote sessions for those harder to reach, and individual support before, during and after the deployment of G Suite.
Through this continuous support, Netpremacy’s Trainers were able to help individuals who have Parkinson’s, learning difficulties, visual and hearing difficulties to discover more about the accessibility features available through G Suite, Google Chrome and Chrome devices.
Netpremacy’s dedicated training team helped us get up to speed on how to use G suite but also ensured we made the most of all the excellent accessibility options that G Suite has. This has enabled our teams to continue to work effectively whilst providing for specific learning or physical needs.
– Shaun Le Geyt, Parkinson’s UK
These features have seen people who may usually struggle with working on computers grow in confidence; as well as work better with their teams to save time and help others who are affected with similar conditions too.
Implementing G Suite meant that the teams at Parkinson’s UK were able to work in a more collaborative environment, no matter their visual, hearing or physical difficulties which brought accessibility to the workplace.
Click here to find out more about the accessibility features that have helped people at Parkinson’s UK.
65% of companies in the UK said they were looking to scale-up in the next 12 months with most citing that funding is was leading force hindering their growth. Businesses must ensure that they are ready for funding and have their growth plan prepared for their business to swell with an influx of investment.
Having worked with many successful scale up companies through digital transformation and change management strategies, our team at Netpremacy have devised the top three success factors for businesses preparing to grow exponentially.
Long Term Vision
For any small business, it’s imperative that the founder(s) have a vision for where they envisage the company growing to in five, ten, even fifty years. This enables them to be able to plan and structure the scale-up strategy realistically considering resources, processes, internationalisation and most importantly, testing their proof of concept at each level of scaling up.
Digitisation of Process
Often when small businesses grow into medium businesses and hire teams, they undergo huge changes from operating nibley or ‘on the fly’ to having to put in place robust processes that are easily adopted by the ever-growing team. The most reliable and scalable method of implementing these processes is by using a cloud based platform such as Google Cloud Platform which allows organisations to centralise the management of their teams and protect their IP and Data in a secure cloud operated system.
Internal Capacity and Capability
As businesses grow, it’s inevitable that the skills required to run a medium sized business will change, diversify and become more complex. Businesses must ensure that they invest in specialists who have the capability to keep up with market transformations and deliver to their evolving customer base. It’s worth considering that this mix of skills may require remote or international workers, therefore the systems in place must be able to enable these skilled workers to collaborate, effectively in a flexible, cloud-based environment.
This preparation phase in a business’s growth cycle is integral to them receiving the funding to enable them to scale. We believe that learning from other small and medium businesses experiences is the best way to take on these challenges for your own business. With this in mind, Netpremacy and Google are partnering to hold an event at Google HQ in London on 10th October, to provide focused advice from Google experts on how you can unlock more from GSuite and Google Cloud Platform. We have our own clients, ‘Your Golf Travel’ and OVO Energy joining us to discuss how they have implemented an efficient, collaborative and fit for scale working environment using Google Cloud.
For those in the industry, talking about cloud technologies may seem like second nature, however, it’s easy to forget that some people don’t know what the cloud is, what it means when their data is stored in the cloud, or how to use it for their benefit.
So what is the cloud and why should I put my trust in it?
How can it be safe when the files all exist online?
Will people be able to hack my data?
These common questions make sense to consider. However with millions now migrating to the cloud, what doesn’t seem to make sense in this modern day is the trust that many people give to one computer/server/piece of hardware to look after a whole host of sensitive information. If this piece of equipment breaks or something happens to it, that could mean all your data is gone. When we refer to ‘data’ this could be work documents, precious family photographs or sensitive personal information.
The cloud ensures that your information is backed up, available on any device and can be retrievable, no matter the circumstance.
Of course, there are horror stories of individuals accounts getting hacked, but it is important to remember that there are always risks with anything. In general, Google Cloud carries far less risk of breaches than relying on one machine to look after all of your confidential information. Left your laptop on the train? No worries, just grab a spare device at your office and access the documents you were working on seamlessly without losing your work.
With this in mind, here’s the first steps to migrating onto the cloud for the first time:
Understand your data – This is a great time to streamline what you own: What are you currently storing? Is it filed correctly? Do you need everything that you are currently storing? Are you able to dispose of old data securely?
Ensure you know how to dispose of unwanted data securely, you can do this by ensuring all devices and hard drives are wiped in the appropriate way with no trace of your unwanted data left behind.
Create a strategy of how you want your data to look, or be laid out when it moves over to the cloud.
Map out a timeline process to manage expectations of the time needed for the project.
Determine the correct roles and tasks for the relevant people to the project.
Set up a new structure – map out the file structure and who will need to have access to each level of the structure. Organise and establish the correct permission structure for your data.
Move your streamlined data over onto the cloud and remove any legacy functionality and the costs associated with that. This means that moving to the cloud will eliminate the need for on premise servers and the cost of running or fixing them.
In this day and age, we have so many laws, rules, and regulations that are put in place to protect our data and our privacy. At Netpremacy we cater for all levels of knowledge, from first time G Suite user to Google Cloud guru.
We understand that the thought of moving over to the Cloud and G Suite can be daunting and resource heavy. However, having the correct teams to guide you on how G Suite and Google works will ultimately make your life a lot easier, more productive and let you sleep at night knowing that your company data and intellectual property is secure.
Get in touch with our team on email@example.com to start your business’s journey to the Cloud
Unfortunately, it is almost impossible to prevent your employees’ devices being lost or getting stolen from time to time. These things happen. However, it does not have to be such a worry when things like this do happen.
G Suite keeps your company’s data secure with mobile device management (MDM) policies. With basic management, you can ensure that mobile devices require screen locks and/or strong passwords on your employees’ devices, keeping your corporate data secure. In addition, G Suite allows you to erase confidential business data with device wipe, or selected account wipe for Android or iOS. This feature also allows you to wipe corporate information from devices if they have been lost or stolen. You can see the list of devices that are accessing corporate data in the Google Admin console.
Google Mobile Management means that you can manage, secure and monitor all mobile devices that are in your organisation. It is possible to manage a range of devices, including phones, tablets, and even smartwatches. People are still able to use their own personal devices for work (BYOD) as you will be able to wipe their corporate accounts on their devices, should the worst happen.
So, how does G Suite protect my data?
When you decide that you would like to store your data with G Suite, it is then protected in a number of different ways. This includes advanced phishing detection with the aid of machine learning, authentication with security key enforcement and also prevention of data leakage.
Due to G Suite being a 100% cloud-based system it means you can be protected from attacks such as Ransomware, viruses, and malware. There is no need to install a separate system for spam processing because Gmail uses Machine Learning to automatically filter any spam and to scan all emails for suspicious and dangerous content. The G Suite administrator can also control all attachments sent and received by your organisation so that nobody opens or sends anything that they shouldn’t.
2 Step Verification keeps your data secure
Using 2-Step Verification (2SV) provides users with a better option to secure their accounts. As well as 2SV over an encrypted connection, users can also block unauthorized access to their accounts with Google Prompt that delivers real-time prompts, telling the user when they have logged into a device.
This update comes through as a pop-up notification on the Google app. This allows users to answer “yes” or “no” when asked, “are you logging in?”
There are now new device rules for Mobile Management, which allows G Suite admins to define custom rules that create triggers for certain actions or events. For example, if somethingoccurs on one of your company’s devices that’s been specified in a custom rule, the corresponding action that’s been set will automatically be carried out. Some of these rules include;
Approve select mobile devices when the device is enrolled.
Block access to corporate data if a specific app is installed.
Block access to account/wipe the device if the user has more than 5 failed screen unlock attempts.
Block access to/wipe the account if there is suspicious activity found on the device.
3rd party app control
Google can also protect your data against phishing attacks. Google provides 3rd party control with OAuth apps whitelisting. This gives your company extra control over 3rd party applications that have access to your data. It is now possible for admins to specifically select which apps can have access to which users G Suite data. This keeps your data safe as it is ensuring that your users don’t accidentally grant access to apps that may be malicious.
How can Netpremacy help?
Our support team are highly skilled and have the knowledge needed to answer any questions you may have about your companies security, and how you can further improve it. If you have any questions regarding security, please feel free to contact us here.
G Suite is a Cloud-based productivity suite that helps to connect teams from all over the world on any device. It allows you to work smarter and facilitates collaboration, saving time and allowing your business to focus on what matters.
As a Google Cloud Premier Partner, we have many years of experience of deploying G Suite. Netpremacy ensures that we support you every step of the way, helping you and your employees get the most out of G Suite.
G Suite has greatly developed over the past decade to make collaboration more intelligent.
AI and machine learning are now being used to protect the world’s emails, and G Suite enables businesses to concentrate on collaboration to better connect their teams.
Collaborating in real time with your colleagues on a document not only saves time but also makes version control easy because it’s all in one place. This is great for preventing loss of data and unnecessary duplicates – which can be incredibly frustrating and hard to track. Documents are created, edited and saved automatically from any device, including mobiles. Multiple users can work on the same document simultaneously without worry, thanks to the comments, chat and edit auditing functionalities. With G Suite your organisation can move faster together, using intelligent, cloud-based applications to collaborate from anywhere, in real time.
So, how does collaboration work?
Collaborating on a document is simple and straightforward. Create a new Doc, Sheet, or Slide; click the Share button in the top right, and add your colleagues using their email handle.
They will then receive an email informing them that you have shared a document and will be able to click into the document straight from their inbox.
When sharing a document you have three different sharing permissions to choose from: Edit, Comment and View. Edit access allows collaborators to make changes to your document. Comment access allows collaborators to leave comments or suggestions on your document. View means that the person you have shared the document with is only able to preview the final edits (they cannot see suggestions, comments or the version history).
As soon as they enter the document, you will see their picture at the top right of the screen, this picture will be surrounded by a colour that matches the cursor of that collaborator in your document. Click on a collaborators picture to go to where they are working in your document.
Add comments into the document by highlighting a section of text you want to draw attention to and click the message icon bubble that appears on the right of the page. Tag a colleague in a comment by inserting ‘+’ followed by their email address (you will be prompted with a drop-down of your contacts). Alternatively, assigning a task means that an individual has an action to complete on your document. Colleagues can search for documents with tasks in their Google Drive search bar. When your colleague has completed a task or dealt with a comment, they can simply click ‘resolve’ or ‘✓’.
See who has made changes and when. This also allows you to revert your document to a previous version. Find version history under your ‘File’ menu. Here you can name the current version of your document or see the full version history. Selecting a previous version will prompt the ‘restore this version’ button to appear. This will restore your document to how it was in the version you selected.
Real-time collaboration and editing
This allows you to see your colleagues making changes and editing the document, right in front of you.
Why collaborate in a document?
Collaborative tools allow for your employees to be more productive and get more done in a working day. The collaboration functionality eliminates frustrations of duplicates, as there is just one version of the document you are working on at all times, saving confusion, error and data loss.
How can Netpremacy help?
Netpremacy’s dedicated and highly skilled Cloud consultants can guide you through your full G Suite journey. From technical assistance and advice during deployment to onsite training on G Suite, and ongoing support services after deployment. Our teams ensure that we are on hand from start to finish. We ensure that your transition is as smooth as possible, your teams are correctly trained on how to best utilise G Suite.